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Applications will be accepted until the position has been filled.
Minimum qualifications include: College degree in Management, Business or Public Administration; and /or such alternative combinations of education, training, and experience. Must possess or be eligible to obtain a valid New Mexico driver’s license, with a good driving record; must be bondable. Minimum 5 years progressive experience in public sector administration preferred. Five years of supervisory experience preferred, with strong administrative skills, including supervisory techniques, organizational planning and management, and general leadership principles and practices.
Salary is dependent on qualifications and experience.
Detailed job descriptions and applications may be obtained by clicking the link below:
Village Manager Detailed Job Description
Under the supervision of the Village Manager, performs general bookkeeping and office support activities. To support the Manager in the efficient and cost-effective processing of accounts payable in accordance with policies and procedures related to procurement, expense and approvals. Maintains accounts payable records and utility accounts. Performs processing of paperwork in a timely manner. An employee in this position will be called upon to do the following primary functions. To perform this job successfully, an individual must be able to perform each primary function satisfactorily.
RESPONSIBILITES:Receive and distribute paper/electronic invoices and payment vouchers; match invoices and vouchers to any packing slips, purchase orders, receipts; prepare invoices and vouchers for data entry; check extensions, tax calculations and codes; assign vendor and account numbers; obtain departmental approval; ensure timely payment; resolve discrepancies with vendors.
Review department AP batches for accuracy in vendor assignments, tax handling, payable amounts and supporting documentation; guard against double payments; resolve discrepancies with department.
Process all approved invoices for payment in a cheque run; enter data; resolve any system error reports; print and mail/distribute cheques; prepare summary and balancing reports; post to accounts payable sub-ledger and General Ledger; prepare electronic funds transfers.
Review staff travel claims and purchasing/credit card reconciliations and supporting documentation; identify potentially fraudulent transactions; check accuracy in tax handling; prepare and post entry batches into accounting system; resolve discrepancies with department and/or employee.
Monitor debt, tax, grant and other periodic payment schedules and initiate, process and enter vouchers to ensure timely payments; resolve discrepancies with stakeholders.
Maintain accurate listing of utility accounts and appropriate expense accounts and process all pre-authorized payments, reconciling to bank statements. Track monthly expenditures on accounts, looking for discrepancies from payment to payment for each department (for example: if the electric bill is higher one month compared to the next, it needs to be investigated and noted).
Maintain accurate vendor database; maintain an effective accounts payable records management system.
Research and resolve returned and stale-dated cheques, initiate stop payments, perform cancellations and issue replacement cheques (tracking the process).
Research and process adjustment entries and provide feedback to prevent future adjustments (tracking the process).
Provide excellent customer service; explain accounts payable processes to other employees and Boards and Committees of council; maintain an instructions manual; compile data for reports; identify and recommend process improvements.
Provide backup to the accounts receivable function.
Monitor and request replenishment of cheques and other department supplies as needed.
Provide other clerical and operational support within the Department as directed as needed.
EDUCATION & REQUIRMENTS:
Tyler Database or equivalent plus an additional program of over one (1) and up to two (2) years college program in Accounting or Business preferred.Over six (6) months up to and including one (1) year of relevant experience in a municipal setting.
Must be able to become Chief Procurement Officer (CPO) within one year of employment.
Must be able to take additional training as needed (including attending out of town/in town conferences).
Must be responsible for requesting and researching training opportunities pursuant to the position.
KNOWLEDGE:Applied, technical knowledge of accounting practices relating to the processing of accounts payable.
Applied, technical knowledge of computers, including MS Office, accounting, purchasing and database applications.
Technical knowledge of accepted purchasing practices.
General knowledge of office procedures.
General knowledge of Procurement for Municipalities.
SKILLS & ABILITIES:Accept direction and complete tasks as assigned with limited supervision and limited rework.
Adapt to change, learn and practice new skills, upgrade and advance capabilities
Create and modify word processed documents and spreadsheets.
Effectively communicate and work with internal and external customers; exchange information; provide clarification and explanation. This requires a timely manner to answer all emails, messages or questions as they come in.
Effectively use accounting software applications.
Exercise discretion and respect confidentiality.
Manage multiple demands.
Perform data entry and search.
Mathematical and reasoning skills.
Problem solving skills.
Assignments are covered by well-defined policies and procedures. Most unusual problems are referred to the supervisor.
Be able to complete Accounts Payable processes in a timely manner without delay.
Must be able to report to work on time and ready to work.
WORK DEMANDS:Regular sensory effort for computer use, listening/speaking on the telephone.
Frequent physical effort: long periods of sitting/keyboarding; some crouching, kneeling; lifting boxes.
Coordination of fine movements for data entry where speed is a moderate consideration Incorrect or inappropriate recommendations/decisions/actions have obvious financial implications.
Little degree of care required to prevent injury or harm to others.
Office environment; minor conditions with little exposure.
Public Works Department
The Laborer is responsible for providing general manual labor for the Public works Department.
QUALIFICATIONS & REQUIREMENTS:
Education and Training: High School Diploma/or GED is required.
Certification and Licensing: Must be able to communicate and work well with others in a teamwork environment.
Must be able to read and follow instructions.
Literacy/Communication Skills: Must be able to communicate and work well with others in a teamwork environment. Must be able to read and follow instructions.
People Skills: Should exhibit a positive attitude towards others, including the general public. Ability to apply problem-solving skills in response to complaints from the public.
Mechanical/Technical Skills: Ability to work with hands and perform strenuous physical activity over long periods of time.
Physical Requirements: Good physical condition is required, including ability to perform heavy lifting; to engage in strenuous physical activity in all weather conditions; to efficiently and safely operate a motor vehicle is required. Unaided physical mobility is required, including walking, and manipulating objects.
Skilled Manual/Mechanical Labor: Performs manual and mechanical tasks for the Public Works Department, including skilled operation, use and maintenance of machinery and tools.
Custodial/General Labor & Maintenance: Performs, on a routine basis, general custodial and maintenance tasks for the Public Works Department. This will include but is not limited to, cutting weeds, picking up trash, janitorial services as needed (within the Village of Milan), assisting with the streets work, the building/maintenance, the parks, the water/sewer crew, anywhere within the Public Works Department that is needed.
May be required to be on call for water emergencies.
GENERAL CONDITIONS & EXPECTATIONS:
- Residency: Employee must reside within reasonable commuting distance of the worksite.
- Code of Conduct: Employee is accountable for being informed & complying with Village’s Code of Conduct
- Attitude: Employee is expected to exhibit a positive, constructive and cooperative attitude in the workplace.
- Initiative: Personal initiative, mature self-direction and responsibility are expected of the employee.
- Travel: Performance of this job is subject to moderate vehicular travel within the Village.
- Limitations: Employee is responsible for informing the employer of any physical, mental or other factors which may substantially affect or limit ability to meet the demands of the position.
*Other Job duties may be required*
The Mechanic/Laborer is responsible for repairing and maintaining Village of Milan vehicles, machinery, and equipment. Also is responsible for providing general manual labor in the construction and maintenance of the Village parks and other infrastructure within the Building/Parks/Grounds Department of the Village of Milan.
QUALIFICATIONS & REQUIREMENTS
- Education and Training: High School Diploma, GED and or equivalent required. Vocational classes in auto-mechanics and transmission repair preferred.
- Experience: Level I requires 1-2 years of experience in auto mechanics or related work. Level II requires 5 years of experience in auto mechanics or related work. For both Levels, special aptitude, volunteer experience, and other competency factors may be considered in lieu of work experience.
- Certification and Licensing: Employee must possess welder’s certification, computerized automobile maintenance certification, and a driver’s license. Must be able to communicate and work well with others in a teamwork environment. Must be able to read and follow instructions
- Skills: Ability to perform with high accuracy and reliability all necessary mechanical functions related to the maintenance and repair of Village vehicles, machinery, and equipment. Ability to read and understand complex mechanics documents, including mechanical diagrams, repair instructions, and safety instructions is required. Knowledge of computerized maintenance systems and welding is required. Ability to work in a team environment, get along with others, and regularly respond to complaints and concerns in a professional manner.
- People Skills: Should exhibit a positive attitude towards others, including the general public. Ability to apply problem-solving skills in response to complaints from the public.
- Mechanical/Technical Skills: Ability to work with hands and perform strenuous physical activity over long periods of time. Performs manual and mechanical tasks for the Building/Parks/Grounds Department, including skilled operation, use and maintenance of machinery and tools.
- Physical Requirements: Ability to perform heavy lifting is required; ability to engage in strenuous physical activity is required. Good physical condition is required, including ability to perform heavy lifting; to engage in strenuous physical activity in all weather conditions: to efficiently and safely operate a motor vehicle is required. Unaided physical mobility is required, including walking, and manipulating objects.
- Mobility and Other: Ability to efficiently operate a motor vehicle and auto mechanics machinery is required; un-aided physical mobility including walking, manipulating objects, providing timely physical assistance is required.
- Must provide own tools.
- Skilled Manual/Mechanical Labor: Regularly performs basic and skilled manual and mechanical tasks in the repair of vehicles and machinery for all departments in the Village of Milan, including skilled operation, use and maintenance of machinery and tools, welding & fabrication. Performs manual and mechanical tasks for the Building/Parks/Grounds Department, including skilled operation, use and maintenance of machinery and tools.
- Purchasing: Performs, on an as needed basis, basic organizational and purchasing functions for the auto shop, including purchase of parts and supplies; office and filing system organization and maintenance; and some clerical duties as required.
- Custodial/General Labor & Maintenance: Performs regular general custodial and maintenance tasks including sweeping, trash removal, and other general upkeep duties.
Performs, on a routine basis, general custodial and maintenance tasks for the Buildings/Parks/Grounds Department.
- Residency: The employee must reside within reasonable commuting distance of the Village Streets Department.
- Code of Conduct: The employee is accountable for being informed of and complying with the Village’s Code of Conduct.
- Attitude: The employee is expected to exhibit a positive, constructive, and cooperative attitude in the workplace.
- Initiative: Personal initiative, mature self-direction and responsibility are expected of the employee in this position.
- Travel: Performance of this job is subject to occasional vehicular travel within the Village and occasional travel in-state.
Limitations: Employee is responsible for informing the employer of any physical, mental, or other factors which may substantially affect or limit ability to meet the demands of the position.
Detailed Job Description
Certified Police Officer
Deadline: Until filled
POSITION SUMMARY: The Patrol Officer is responsible for the protection and promotion of public safety through enforcement of municipal, state and federal law in the Village of Milan, with specific responsibility for protecting life and property, preventing and suppressing crime and traffic accidents, affecting the arrest and aiding in the prosecution of violators, and providing general assistance to the citizenry.
QUALIFICATIONS & REQUIREMENTS
- Education, Training & certification: High School diploma, GED or equivalent required; college course work preferred; Law Enforcement certified or must possess or be able to acquire standard New Mexico driver’s license; must be bondable.
2. Experience: Law Enforcement Academy Certification required.
3. Knowledge: Must have thorough familiarity with applicable laws in the Village of Milan and their enforcement, with particular knowledge of the disciplines involved in patrol work; knowledge of the community is preferred.
- Literacy/Communication: Must possess ability to read, understand, and apply instructions, manuals, laws, regulations, and general literature in the field, and to communicate such materials effectively to others; strong report writing ability required
b. Social: Ability to relate confidentially, positively, and effectively with the public and with Village and department personnel is highly emphasized; advanced cooperative and teamwork skills.
c. Mechanical/Technical: Must possess competence in relevant computer applications and in the use of radio communications apparatus, weaponry, vehicles and other police equipment.
d. Professional/Managerial: Must demonstrate mastery of the essentials of law enforcement as applicable to police patrol work; must have ability to manage multiple priorities and organize and execute own work without detailed supervision or instruction.
- Physical Requirements:
- Physical Stress: Excellent physical conditioning and mobility without significant limitation is highly recommended; must pass a physical assessment.
b. Mobility/Other: Unaided ability to efficiently operate a motor vehicle and office and radio communication equipment is required.
Position subject to rigorous background investigation; employee must be: ready and willing to work irregular hours in accordance with the needs and requirements of public safety as directed by law enforcement chain of command; able to work under pressure and with limited supervision after initial orientation and training in the position; pass a psychological examination.
- Professional/Technical: Diligently enforces the laws of the Village of Milan, the State of New Mexico, and the United States of America, performing a variety of law enforcement duties and functions, including but not limited to:
- Crowd and traffic control;
b. Roadblocks, vehicle inspections, driver’s license and registration checks;
c. Radio communications, radar operations, weather and road conditions, monitoring and reporting;
d. Service of warrants, summons and subpoenas;
e. Testimony in judicial proceedings.
- Administrative: Ensures proper recording and communication of information related to patrol activities, including but not limited to:
- Maintenance and management of records as necessary and required;
b. Preparation of reports, correspondence and other documents as required for internal management review and judicial and prosecution use;
c. Proper maintenance and care of assigned equipment and property.
- Coordination: Aids, communicates, and cooperates with other law enforcement, public safety and judicial individuals and agencies, and assists with property investigation and documentation of cases for trial in consultation with other officers, the Sergeant, and other officials as required.
- Public Relations: Ensures an promotes positive relations with the general public, performs public speaking functions, and participates as needed and feasible in community activities and organizations related to job safety.
- Other: Performs other police officer duties, including call response, as required and directed by the chain of command.
- Residency: Employee must reside within reasonable commuting distance of the worksite.
2. Code of Conduct: Employee is accountable for being informed of and complying with the Village’s Code of Conduct.
3. Attitude: Employee is expected to exhibit a positive, constructive and cooperative attitude in the workplace and with the general public.
4. Initiative: High levels of personal initiative, mature self-direction, responsibility and leadership are expected of the employee in this position.
5. Travel: Performance of this job is subject to extensive vehicular travel in and around the Village, and occasional travel out-of-community.
Applications must be submitted online by clicking the link in the left sidebar. The Village of Milan is an equal opportunity employer.